Vice President of Real Estate and Workplace Services

Divar is seeking a highly talented and experienced individual, or a super-fast learner, to manage our office facilities and operations wholeheartedly. This includes selecting vendors for food snacks and beverages, designing self-service processes, overseeing office cleanliness, liaising with security companies and enhancing their performance, as well as coordinating with third-party contractors for plants, office design, and maintenance projects.
 

Responsibilities:

Vendor Management for Snacks and Beverages:

• Identify, evaluate, and select vendors for food snacks and beverages, ensuring quality and cost-effectiveness.
• Maintain relationships with suppliers and manage inventory to ensure a continuous supply of snacks and beverages.
• Design and implement efficient self-serving processes in the office.

Office Cleanliness:

• Oversee the cleanliness of the office on a daily basis, working with a small in-house team.
• Arrange and manage outsourced services for deep cleaning as needed.
• Ensure all cleaning standards are met and maintained.
   

Security Management:

• Liaise with security companies to ensure high-quality performance.
• Monitor and evaluate the performance of security personnel and implement improvements where necessary.
• Manage security operations to ensure a safe and secure working environment.
   

Plant and Office Design Maintenance:

• Coordinate with third-party contractors for office plants, ensuring they are cared for and maintained.
• Collaborate with office design contractors on projects to enhance the workspace environment.
• Manage office maintenance projects, from planning to execution, ensuring minimal disruption to office operations.

General Office Management:

• Ensure office supplies and equipment are well-stocked and operational.
• Manage budget allocations for facilities-related expenses.
• Respond to and resolve any facilities-related issues promptly.

Experience and Skills:

• Proven experience in facilities or office management (specific years of experience if required, e.g., 3+ years).
• Strong vendor management skills and experience in negotiating with suppliers.
• Excellent organizational and time management abilities.
• Capable of leading a small team and outsourcing services as necessary.
• Proficiency in using office management software and tools.
• Strong communication skills and the ability to liaise with multiple stakeholders effectively.
• Experience in handling office design and maintenance projects is a plus.
   

Education:

• A Bachelor's degree in Business Administration, Management, Facilities Management, or a related field (or equivalent work experience).
   

Attributes:

• Quick learner with strong problem-solving skills.
• Detail-oriented and able to manage multiple ongoing projects.
• Proactive and self-motivated with a high level of professionalism.
• Willingness to work wholeheartedly and contribute to the company's success.

• Competitive salary ranging.
• Opportunities for professional growth and development.
• Collaborative and supportive work environment with a culture that is open, innovative, and performance-oriented.
• Various on-site entertainments.